Every business (and business owner) needs the right tools to get the job done. Virtual Assistants need especially versatile tools, that allow them to work in an online environment, maintaining mobility and professionalism.
Today I’m going to focus on the hardware.
Here are 4 of the tools that I use most often, and really couldn’t operate without;
- Smart Phone – Not just a phone, but a miniature computer! I use the iPhone. It allows me to access the Internet, e-mail, social media sites, and so much more from almost anywhere! I can download applications that allow me to view and alter Microsoft Office documents, make calls via VOIP, scan QR Codes, and an endless number of other geeky yet useful things.
- Laptop – A notebook computer is really essential for any company, but completely unavoidable for a virtual assistant! To be able to complete client work virtually, you have to be accessible and able to respond efficiently. A laptop ensures that it is possible to meet your client’s demands from (almost) anywhere. This has been one of my largest investments and most recent purchases, I’m pretty hooked on the Sony Vaio, my first one was purchased in 2010 and my second was custom ordered this year.
- Scanner – Green is gold! Being able to scan and e-mail documents, instead of faxing or snail mailing is another necessity. This improves productivity and creates less waste. Plus you can then store your documents electronically and save valuable office space. I’m still using the Canon MX860 that I bought in 2010 with no complaints.
Note: In a pinch, you can often use your phone to take a picture of a document.
- External Drive – Back-up is essential! With all of my electronic documents and important e-mails, I need to make sure I am protecting my assets appropriately. With an external hard drive, I can create protected and encrypted back-up files quickly and easily. I chose the Western Digital My Passport Elite.
Note: I also use an online backup, because you can never be too safe!
- Blue Tooth Headset – Multi-tasking is easier when your hands are free, so my 5th and final tool for this post is the hands-free blue tooth headset. There are many versions, at various prices, but the key is they are an essential for note taking, typing, driving, and other tasks without missing a call. I started with a very basic Jabra that does the trick.
Note: I prefer a headset to the earphones because it allows for more mobility.
Please feel free to share if you have any other business tools that you can’t live without, or if you have questions about any that I have listed.
For product reviews and prices, I highly recommend checking out cnet.com.